ProjexPilot is built for small remodelers, general contractors, and the homeowners they work with. Turn a spreadsheet into a tracked project in seconds, and run a draw schedule that won't release a payment until its gates are met.
One workspace for
Most construction software is built for the contractor's back office. ProjexPilot is built around the money and the milestones — the things both sides actually care about.
Upload an .xlsx or .csv — a scope of work, a task list, or a carrier estimate — map the columns once, preview, and commit. It becomes a tracked project in seconds.
Define your contract value and an ordered set of milestones. Each draw carries its retainage, its net release, and its gates — required inspections, photos, and a signed lien waiver. No gate, no release.
Everywhere else the homeowner is a read-only afterthought. Here, the contractor logs the work and the homeowner approves the money — and both see the same truth.
Upload your task list or estimate and map the columns. It becomes a tracked project.
Turn phases into milestones with retainage and inspection, photo, and waiver gates.
Send a free invite link. They watch progress and approve from their own portal.
Clear the gates, the homeowner approves, and the draw releases. Everyone sees it.
The table stakes, done cleanly and fast. No 50-feature maze.
Line-item budgets with cost codes, markup, and totals. Budget vs. actual at a glance.
Line-item change orders with a one-tap, timestamped client approval that adjusts the contract.
Date, weather, crew, and work performed — with photos that double as draw-gate evidence.
A clean, phase-colored timeline of tasks and milestones. Set a start and end, see the bar.
Contracts, permits, and lien-waiver templates — linked right to the draw gates that need them.
Homeowners approve; subs see only their tasks and docs. Portal seats are always free.
Import a carrier estimate and ProjexPilot keeps the cash timing straight — what's available now versus the recoverable depreciation that releases on completion — and ties your final draw to it. Track supplements as they come.
No per-project fees. Homeowner and sub portal seats are always free. Cancel anytime.
Run a real job, end to end, before you pay a cent.
For the small shop running several jobs at once.
More seats, restoration mode, and templates.
Prices shown are launch pricing and may change. Need to talk it through? Book a demo →
Import a spreadsheet, build a draw schedule, and give the homeowner a window in — free to start.